How to be productive

We all know that one person who always seems to be ahead of everyone else and getting things done. You know, the one that somehow manage to finish a task that would have taken you hours – in just 20 minutes. Whether it is a colleague, a friend, your partner – this is the person whose work gets done. So the grand questions is off course, how do they do it? What do these highly productive people have in common and how can they keep their shit together?

The Habits of highly productive people

It really is tempting to look at highly productive people as machines or that they are something unattainable. But if we break down how these people work efficiently and overcome the challenges we all experience – it’s possible to boost your own productivity as well. Some of the challenges that we must overcome to become productive could be the following:

  • Procrastinating on tasks
  • Boring work that needs to get done
  • Responding to email and other messages while working
  • Staying motivated and energized throughout the entire day
  • Focusing and finishing the most important projects on their plates

On a good day I would not hesitate to call myself a “highly productive person”, on other days – I procrastinate and lack both focus and motivation. But I try my best, like most of us do. So, in a effort to try a little harder, what follows are some of the most important habits to become a highly productive person and to get more done. Bear in mind that productivity do not happen overnight. It taked small changes to put some of these habits in motion – and after a while you will notice great changes in your every day life.

Habits towards productivity

Focus on most important tasks first

Always check off the most important task first. If you focus on simply checking off to-do list items, you’ll end up with a mix of important and less important tasks completed. It also exposes you to the potential for procrastination — it’s easy to spend the whole day checking off easy, less important to-dos instead of finishing the hard stuff.


Cultivate deep work

Some tasks are just more difficult than others. You can’t multitask your way to finishing them. You need to devote serious time and mental effort to knocking them out of the park. These tasks are called “deep work.” Plan deep work into your schedule at a similar time every day, probably in the morning. Having a regular time to do deep work helps you make it a habit. Be harder to contact, email and other distractions can be reduced by asking people who contact you to do more work up front. Know your work habits, do you work best in isolation or with breaks? Are you working around a hectic schedule? You don’t need to overhaul your entire schedule—just set aside some time for deep work.


Keep a distraction list to stay focused

One powerful method of reducing distractions is creating a so called “distraction list.”Whenever a distracting thought pops up, write it down on the list and get back to work. As thoughts arise during your day, write them down. Once you reach a break in your work, you can come back and either tackle them or add them to your larger to-do list.

Take breaks

Nobody, not even highly productive people – can focus for hours straight. It simply isn’t possible. No matter how many efficient habits you build, you can’t maintain distraction-free focus for that long.

Do not Multitask


It’s tempting to fall into the trap of multitasking with so many distractions in our surroundings. But just


don’t. The reason? When you try to multitask, you aren’t really doing two things at once — you’re rapidly switching your focus between two things.

Fill you tank


Recharge. I cant stress this enough but you really have to prioritise rest and sleep. Don´t skip meals just because you are to busy – eat food that make you energised and drink plenty of water to keep your head straight. Take care of yourself so you can keep being awesome.



The most productive and efficient people are not necessarily the most brilliant – they have however found strategies to keep them one step a head. To conclude the productivity habits – they include time management, focus and rest. Not to hard when you break it down, but it takes time to create a long-term lifestyle of productivity. But hey, you gotta start some where, right?

By Team Signature Reports
By Team Signature Reports